VISTA PUBLIC SURVEYS PANEL Meeting with Selected Principal Investigators Edinburgh, June 20th and 21st, 2006 DRAFT AGENDA Tuesday, 20th of June --------------------- 9.00 Welcome 9.15 Briefing by ESO and VISTA (Policies, tools, software etc.) Melnick, Emerson 10.15 Purpose of the meeting and process for the future Macchetto 10.30 Coffee break 10.45 Summary recommendations from PSP Macchetto 11.15 Questions and discussions PSP & PIs 12.15 Lunch 13.15 Interactions amongst PIs of proposals that need coordination 13.15 In parallel ESO/VISTA/PSP meeting to discuss future evaluation process 16.00 General discussion PIs and PSP 17.00 Adjourn 19:00 Dinner Wednesday, 21 June ------------------ 09:00 PIs interaction continues, PSP members participate as requested 11: 00 Coffee break 11:15 Debriefing by PIs, PIs report on discussions, agreements and plans to submit proposals 12:30 Lunch 13.30 General discussion 14:30 End of the meeting NOTE: The main purpose of the meeting is to carry out the second phase of the plan outlined in the ESO procedures for Public Surveys and specifically its point number 3 (below). 3. ESO will establish a Public Survey Panel (PSP) including scientists expert in a broad range of current astronomical research, with particular emphasis on those areas that can profit from Public Surveys. The PSP prime mandate will be to review the Public Survey Proposals and elaborate a scientifically and observationally well coordinated set of Public Surveys. This process may well imply merging different proposals, or expanding their aims beyond the original ones e.g., in the filter set, depth, area, coordinates, etc. In order to achieve these goals the PSP will involve representatives from the selected teams having submitted Survey Proposals. On the basis of the achieved coordination the selected survey teams will modify the survey proposals, describing the scientific rationale, observational strategy, and data product specifications (e.g. photometric and astrometric accuracy, images, catalogs, delivery time, etc.) as agreed in the course of these activities.